Choosing a unique space or a beautiful hotel is only the starting point to hosting an amazing meeting or event.  Time after time, planners are promised the world when selecting a venue only to find out that the seating capacity is based on wall to wall occupancy and does not consider food stations, charging stations for phones, tablets or computers, décor, entertainment or audio visual needs.

A great first step when choosing a location is contacting your partners, as chances are they have worked in the venue you are considering to host your event.  Their insight into parking, room flow, room capacity, level of service staff even room functionality (i.e. lighting control, HVAC control etc.) could be invaluable in your decision process.   For example, IMS Technology Services attends a large number of onsite venue reviews and provides supporting documents like 3D room diagrams to assist in the venue selection process.

It’s great to have a creative idea when planning a meeting, and it's important to share that vision with your partners.  It’s their responsibility to bring your vision of a unique space to life. Creative venue spaces are great for entertainment, and knowledgeable planners know how to employ the right partners to entertain attendees and provide a wow factor that elevates a venue space to its fullest potential.

Finding the right venue is crucial for any event and utilizing the experienced eye of your partners will save you time and help you avoid frustrating situations.

Article submitted by Mark Steinmetz.

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