Are you ready for a cringe-worthy cheerleading chant? "A-V, R-F-P. You need this stuff, now buy from me." We can all agree that the thought of our tech team with pom-poms and fist-pumps sounds particularly painful. Unfortunately, that often pales in comparison to the feelings that well-up through the actual process of going out to bid for AV services.
When designing your general session, the ballroom is often just a blank canvas waiting to be painted. The challenge many of our clients face is that they want to “wow” their attendees, but can often only afford pipe and drape to dress up the stage.
The meetings and events industry is affected by many factors, and the global economy is a big one. Even if your events are held only in the U.S. or even in one region of the country, the global economy has an impact on your budget.
When planning meetings and events, it is useful to have a diagram or floor plan. In some cases, venues or suppliers will provide a diagram, and there are great paid services like Social Tables that have a rich set of features. But if you’re on a budget and would still like the flexibility of creating a room diagram yourself, here is a comparison of some cost effective options.
When searching for a new venue for your next meeting or event, it’s important to consider these 4 areas when making your decision:
Have you ever received quotes from two companies and there was a huge discrepancy in price? What did you think? My reaction is usually, “Hey, this one looks like a great deal! I wonder what the catch is…” Sometimes there’s a difference because you’re legitimately getting a good price. Sometimes the discrepancy is because the quotes aren’t for the same thing. It’s important to do an “apples to apples” comparison so you receive the services you expect and avoid additional charges later. Here are some differences to look for in audio visual / event staging proposals:
As all meeting professionals know, the only way to prove success of a meeting or event is to measure. You should start out with a set of objectives that will demonstrate whether your event was a success. By setting KPIs at the initial stages of planning, you will be able to better gauge just how successful it was.
All too often, companies see event marketing as an expense rather than an investment, especially during economic crises. In today's industry, event marketing is being used to assist in reducing the overall cost of running a business. Even if your marketing budget is small, planning an event is a strategy that generally produces a high return on investment (ROI), ensuring brand awareness and 'top of mind' status.