IMS Presents a Winning AV Case at NYC Law Firm Office

By IMS Technology Services

2017 Winner of Best Meeting Space from Commercial Integrator

Systems Integration Award 2017

Original article on Commercial Integrator

A deadline-driven project by IMS reimagines and upgrades conference tech to serve complex, high-level meetings at a law firm.

IMS redesigned and integrated an existing quad-divisible space for the NYC law firm, which modernized their presentation, video conference, and audio conference capabilities.

A certain New York City law firm leaned on IMS Technology Services for technology integration for over three years. IMS made some small modifications a few years back to the firm’s meeting room, but the time came to overhaul it. The customer had a tight timeline and IMS was tasked with matching it and bringing full functionality to the complex space.

IMS redesigned and integrated an existing quad-divisible space for the NYC law firm, which modernized their presentation, video conference, and audio conference capabilities. It also managed a variety of other trades during the design, planning, and installation process.

One of the biggest challenges was coordination, design, and build out of a recessed 98-inch display system wall. While IMS has vast experience in recessed dual display systems, this unique combination required heavy coordination and support from the engineering team. Another challenging aspect of the project was the control programming. Taking all of the room combinations, sources, VTC, ATC, and environmental control into account, the programming team had their work cut out for them.

The installation team worked in three phases, which were tethered to completion of work by other trades for a total of three weeks’install time. Two system commissioners were onsite simultaneously implementing control, video, and audio code.

Multiple Room Configurations

The NYC law firm’s multipurpose room is made up of four rooms (A, B, C, D) that can be combined in various configurations, requiring subsystem routing and interconnections as well as zoning and programming to facilitate those configurations.

As a fully combined room the space features four projection systems, a dual 98-inch display system, six Polycom cameras, and 28 Shure MX wireless mics.

The system is centrally controlled via a client-operated Crestron tech panel while each individual room features an iPad controller and custom user interface —all driven by a Crestron control processor system. The audio is driven by custom Biamp DSP that not only incorporates the 28 wireless tabletop mics, but allows for integration of the existing analog mic system.

The rooms can be uncombined and used as individual meeting spaces as well. There are 16 different room configurations that allow for up to four simultaneous meetings. This versatility provides a number of AV solutions for this busy NYC office space.

Tech Verdict Is Positive

In the end the client was provided with a functional, smooth, and stable control system despite the exhausting number of options. Users have found that the rooms are easy to setup and use in a variety of configurations. It truly is an amazing space.

The updated technology in this NYC quad-divisible room defines the ability to collaborate with partners across the globe. Not only is the room visually stunning with the dual 98-inch displays and four projection systems, but robust with features easily controlled with the custom iPad Crestron interface.

The law firm’s staff can easily operate the rooms individually or combined and have had great success with this state-of-the-art upgrade. When high-level meetings occur, the onsite audio visual specialist is equipped with his own “tech panel” from which he can direct and operate the feature-rich audio and video conferencing systems, allowing executive partners to focus on the agenda rather than the technology.

All in all, this design and integration has set the benchmark for future build-outs.