This event is a premier client facing event for an IMS corporate client to provide educational opportunities with valuable insights into global issues for multi-national organizations.

The Situation

• Market the organization as a thought leader in the industry; tastefully capitalize on branding opportunities throughout all meeting areas.
• Sleek and modern registration area.
• Broadcast booth that would create “buzz” about the conference.
• Innovative presentation format, set design and seating style in General Session.
• Lively but informative opening video.
• Create a “Tech Zone” that sleekly demonstrated new tax technologies. Transform the ballroom into having a clean and modern feel.
• Seamless technology and presentation support in General Session, breakouts, registration area, broadcast area, Tech Zone.

The IMS Solution

• Trusted advisor for staging, presentation concept, timeline development, opening video and some content.
• To-scale CAD & 3D Renderings to prove event concepts: Rig plot, Theatre-in-the-1/2 round set.
• All venue and fire marshal arrangements, power arrangements. Managed multiple other external vendors for client.
• General Session
  1. ½ round stadium seating with entrance tunnel through the center. Provided by SGA, managed by IMS.
  2. 15’x45’ center projection blend.
  3. Creation of custom 3:1 content.
  4. 24’x24’x8” Custom stage with branded carpet with client logo.
  5. 2 HD JVC Broadcast cameras for IMAG and program ISO record.
  6. Pristine audio for spoken word, music/video playback.
  7. Intelligent, LED and stage wash lighting.
  8. Cyc and run off drape framing the screen.
  9. Cost effective, white, rectangular spandex set pieces to take light and add dramatic flair.
  10. 2 6’x8’ printed fabric banners for branding, hung on the back of stadium seating.
• Registration Area
  1. Semi-Circle Registration area that was large enough for guest count, branded, clean, with shelves for client materials behind the desk.
  2. Branded half moon with 3 55” monitors
  3. Lit from within.
• Broadcast Booth
  1. 16’x8’ stage with truss backdrop and 2 printed, interchangeable backdrops.
  2. Assisted with production support.
• Tech Zone
  1. Softened room ambiance by running white drape and up lighting around the perimeter.
  2. Created 4 touch display tax technology demo areas for Product Experts to educate clients.
  3. 12’, freestanding Branded Center Display with 3 55” monitors in half moon shape, graphic/signage on flat back of monitor display. Area served as the gathering area and food station.
  4. 2 event banners between entry point for GS.
  5. 4 10’ pillars which served as aesthetic scenic pieces and lighting mounts.
  6. Virtual Tax Area included 3 light up bars, 46” monitor and stands for Client Product Expert iPad demo display.
• 6 Breakouts
  1. Dual 7’6”x10’ Fast fold screen, 700 lumen LCD projection.
  2. 6 wireless mic HH/Lav combo package.
  3. LED up lighting.
  4. P&D stage backdrop.

Results

IMS provided seamless production and presentation support across all event areas, with clear communication of message that engaged and educated audience.

Share This Article